Six or more weeks before
- Confirm stand size, position and type (shell scheme or open space) with the organiser.
- Get the organiser's exhibitor manual: height limits, fixing rules, deadlines, power and furniture options.
- Decide your goal for the show: leads, sales, launches or brand awareness.
- Set a budget for displays, print and giveaways.
- Decide which displays you need. See exhibition stands.
Three to four weeks before
- Finalise your main message: what you do, in a few words.
- Brief design or prepare artwork using the right templates and sizes. See artwork guidelines.
- Request quotes for quote-only items such as counters and branded furniture.
- Order printed handouts: flyers, business cards and brochures.
Displays to consider
- Wall banner / backdrop – 3m x 2250mm at R5,800.
- Pull-up banners – R1,450 budget or R1,850 executive.
- Table cloth – 2700 x 1400mm at R1,850, or 2700 x 2000mm at R2,450.
- Flags for height at large or outdoor shows. See flags.
- Gazebo for outdoor events. See branded gazebos.
- Counters and branded furniture – some items are quote-only.
Browse exhibition displays and all displays.
Two weeks before
- Approve all proofs. Check spelling, phone numbers, web addresses and QR codes.
- Pay so production can start: orders under R5,000 in full, R5,000 and more with a 65% deposit.
- Choose Standard or Economy lead times to save; Express (+20%) and Same-day (+30%, eligible items) cost more.
- Arrange collection from Rivonia or delivery to your office.
Pack list and after the show
- Pull-up banners, wall banner and table cloth (check all parts are in the bags).
- Flyers, business cards, order forms and a pen supply.
- Cable ties, scissors, tape, Prestik and a small toolkit.
- Extension lead and multi-plug (if power is booked), plus phone chargers.
- Water, snacks and a lead-capture method (forms, tablet or QR code).
- Cleaning cloth for the table and displays.
After the show
Follow up leads quickly. Pack displays carefully, clean the table cloth and store banners rolled, so everything is ready for the next event. Note what worked and what to change. Displays without dates can be reused for future shows.
Frequently asked questions
How early should I order exhibition displays?
Ideally three to four weeks ahead, so there is time for artwork, proofs and production on cheaper lead times.
Can I reuse my displays?
Yes, if you avoid event-specific dates on the main graphics.
What if I need displays urgently?
Express (next working day) and Same-day for eligible items are available at a premium.
